Calculate Your PM Intervals. Project Your Annual Maintenance Costs. Stop Guessing.
Replace the Excel spreadsheet chaos with a persistent, multi-asset maintenance planning engine — built for SMB manufacturers with 10–150 employees and $2M–$50M in equipment assets.
- ●No work orders. No CMMS complexity. Just PM intervals and cost projections.
- ●Flat-rate pricing from $199/mo — cheaper than any per-user CMMS at 5+ users
- ●14-day free trial. No credit card required.
The Problem — What This Costs You
Reactive Maintenance Overspend
12–18% excess cost on a typical $150K annual maintenance budget. That's $18,000–$27,000/year spent on preventable reactive repairs — because there's no structured PM calculation engine, just a spreadsheet that breaks at 10+ assets.
Unplanned Downtime
2–5 unplanned downtime events per year at $10K–$50K per hour for 1–4 hours each. Every event traces back to a PM interval that was missed, wrong, or simply never calculated in the first place.
Manual Scheduling Labor
5–10 hours per week of a maintenance coordinator's time spent updating spreadsheets. At $35/hr (BLS SOC 49-9071 median), that's $9,100–$18,200/year paid just to maintain a tool that breaks at scale.
Compliance Exposure
OSHA/CSA equipment PM documentation gaps create citation exposure of $5,000–$15,000+ per incident. Spreadsheets provide no audit trail, no compliance summary, no protection when the inspector arrives.
Typical mid-market manufacturer: $57,000–$180,000/year in PM-related cost waste.
The Solution — How It Works
Register Your Fleet
Add your equipment assets with OEM PM intervals, replacement values, and site/location. Import existing data via CSV. Everything lives in a persistent, searchable registry — not a shared Excel file that emails between maintenance coordinators.
Calculate PM Intervals & Costs
The PM Interval Calculator automatically computes next due dates from your intervals and last completion dates. The Maintenance Cost Engine projects annual spend per asset: (labor hours × rate × events/year) + (parts × events/year). Fleet-level rollup at the click of a button.
Plan, Report, and Stay Compliant
Export branded PDF cost summaries for budget submissions. View a 12-month PM calendar to coordinate maintenance with production. Log PM completions to build a running OSHA compliance trail. Share read-only links with plant managers and finance teams.
Feature Highlights
PM Interval Calculator
Automated due-date calculation from asset-specific intervals in days, hours, or cycles. Color-coded On-Track / Due Soon / Overdue status badges on every asset.
Maintenance Cost Engine
Per-asset annual cost formula: labor hours × rate × PM frequency + parts × frequency. Fleet-level rollup with cost-as-percentage-of-asset-value KPI and industry benchmark comparison.
Asset Registry
Persistent equipment register with name, category, site, purchase date, replacement value, and PM history log. Searchable and filterable across 500+ assets.
PM Compliance Trail
Append-only PM history log with date, technician, and notes. PM compliance summary report with on-schedule vs. overdue percentages for OSHA/CSA documentation.
Budget Variance Tracking
Compare projected annual maintenance cost against actual recorded spend per asset. Identify over- and under-budget assets before the quarter closes.
Multi-Site Support
Segment assets, costs, and PM schedules by facility for multi-location manufacturers. Consolidated fleet-level cost rollup across all sites.
What We Are Not
| Free Calculator Pages | MaintenanceCalculator.com | Full CMMS (UpKeep, Limble) | |
|---|---|---|---|
| Persistent asset registry | ✗ | ✓ | ✓ |
| PM interval calculation | One-time estimate | Continuous, auto-updating | ✓ (buried in work orders) |
| Annual cost projection | ✗ | ✓ | ✓ (complex setup) |
| Flat-rate pricing | Free | $199–$599/mo | $200–$750/mo for 10 users |
| Work order management | ✗ | ✗ (not a CMMS) | ✓ |
| Time to value | Instant | < 30 minutes | Weeks |
We sit between free one-time calculator pages and full CMMS platforms. If you need PM intervals and maintenance cost projections — not work orders and spare parts inventory — this is the tool.
See your numbers before you commit
- Annual maintenance budget: $150,000
- Fleet asset count: 30 machines
- Hours/week on manual PM scheduling: 7 hrs
Estimated annual savings: $31,850
Maintenance Planning Templates
Maintenance Cost Budget Workbook
Pre-built Excel workbook for structuring your annual PM budget with per-asset cost inputs and fleet-level rollup.
$29
View Template →Annual PM Schedule Template
Ready-made Excel calendar template for scheduling preventive maintenance across your equipment fleet for the full year.
$29
View Template →MTBF / MTTR / OEE Calculator Workbook
Excel workbook that calculates MTBF, MTTR, and OEE for up to 20 machines with benchmark comparison tables.
$34
View Template →From the Blog
All guides →New PM interval formulas, cost benchmarks, and planning guides are publishing soon. Browse the blog →
Flat-rate pricing, every tier
Your maintenance budget is leaking. The calculator shows you exactly where.
Join maintenance managers at SMB manufacturers replacing their PM spreadsheets with structured cost projection and interval planning.
Flat-rate pricing. Cancel any time. No per-user fees.