Every tool a maintenance manager needs to plan, calculate, and report — nothing a CMMS sales rep would upsell you.
Focused on the pre-execution side of maintenance management: PM intervals, cost projections, compliance documentation. No work orders. No spare parts inventory. No complexity you don't need.
Asset Registry
Your equipment in one place, forever. Add assets with name, category, site, purchase date, replacement value, and OEM-specified PM interval. Set status as Active, Inactive, or Decommissioned — the cost engine excludes decommissioned assets automatically. Search and filter across 500+ machines by category, site, PM status, or any combination. Import existing fleets via CSV at Business tier and above. Completeness indicators guide you to fill in the cost inputs that unlock the full Maintenance Cost Engine.
PM Interval Calculator
Never manually recalculate a PM due date again. Assign intervals in days, hours, or cycles per asset. The calculator derives next PM due dates from last completion plus interval — and recalculates automatically every time you log a PM event. Override OEM defaults with your own custom intervals when operational experience says the manual is wrong. Color-coded On-Track / Due Soon / Overdue badges give you the fleet health picture in seconds.
Maintenance Cost Engine
Per-asset annual maintenance cost, calculated from your actual data. The formula: (labor hours per PM event × your labor rate × PM events per year) + (parts cost × events per year). The engine calculates PM events per year from the interval — a 90-day interval produces 4.06 events. Change the interval, rate, or parts cost and the projection updates instantly. Fleet-level rollup aggregates every active asset into a total projected annual spend. The maintenance-cost-as-percentage-of-asset-value KPI compares your fleet to the 2–4% industry benchmark.
PM Schedule Calendar
The full-year PM picture in one view. The 12-month rolling calendar plots every asset's next PM due date as a color-coded event. Filter by equipment category to see only the press equipment due in Q2. Filter by site at Business and Enterprise tiers. Share a read-only calendar link with your plant scheduler so maintenance windows never conflict with production runs. Available at Professional tier and above.
PM Compliance Reports
Documentation your compliance team can hand to an inspector. The PM history log is append-only — no deletion, ever — building an unbroken trail of who completed what maintenance and when. The PM compliance summary report shows on-track vs. overdue percentages over any period you select. Export a branded PDF for management review or OSHA/CSA documentation. Available at Professional tier and above.
Budget Variance Tracking
Know whether your maintenance spend is on track before the quarter closes. The budget variance tracker compares projected annual maintenance cost (from the Cost Engine) against actual spend you record per asset per period. Over-budget assets are highlighted. Under-budget assets reveal capacity for unplanned events. Available at Business tier and above.
Who it's for
I manage 35 machines across our fabricated metal plant. I used to spend Monday mornings reconciling a spreadsheet — now I log in, check the overdue count, log last week's completions, and I'm done in 10 minutes. The cost summary PDF has made every budget presentation look professional.
When we acquired a third facility, I imported their 87 assets from the handover spreadsheet in one CSV upload. The compliance trail for FSMA audits is now automatic — every PM completion is logged with date and technician.
I need a single number: what is our total projected annual maintenance spend across all five sites? I get that in seconds now. The maintenance-cost-as-percentage-of-asset-value view tells me which facilities are candidates for capital refresh.
Before / After
| Before (Spreadsheet) | After (MaintenanceCalculator.com) |
|---|---|
| Manual recalculation after every PM event | Automatic due-date recalculation on every log |
| Version chaos in shared Excel files | Single source of truth, multi-user, role-gated |
| No per-asset cost breakdown | Formula-driven cost projection per asset |
| No PM compliance trail | Append-only history log — OSHA-documentation ready |
| 5–10 hrs/week on scheduling maintenance | Weekly check-in < 15 minutes |
| One-time free calculator estimate | Persistent, fleet-wide cost projection |